Holacracy

Holacracy is a system of flat organizational governance trademarked by HolacracyOne, in which authority and decision-making are distributed throughout a holarchy of self-organizing teams rather than being vested in a management hierarchy.^[1] Holacracy has been adopted by for-profit and non-profit organizations in several countries.^[2]

Origins

The Holacracy system was developed at Ternary Software, an Exton, Pennsylvania company that was noted for experimenting with more democratic forms of organizational governance.^[3] Ternary founder Brian Robertson distilled the company's best practices into an organizational system that became known as Holacracy in 2007.^[4] Robertson later developed the "Holacracy Constitution", which lays out the core principles and practices of the system. In June 2015, he released the book Holacracy: The New Management System for a Rapidly Changing World, that details and explains his practices.

The term holacracy is derived from the term holarchy, coined by Arthur Koestler in his 1967 book The Ghost in the Machine. A holarchy is composed of holons (Greek: ὅλον, holon neuter form of ὅλος, holos "whole") or units that are autonomous and self-reliant, but also dependent on the greater whole of which they are part.^[5] Thus a holarchy is a hierarchy of self-regulating holons that function both as autonomous wholes and as dependent parts.^[5]

Influences and comparable systems

Holacracy is one of several systems of flat organization. It has been compared to sociocracy, a system of governance developed in the second half of the 20th century.^[6] Sociocracy had a significant early influence during the incubation of Holacracy,^[7] though Holacracy has increasingly differentiated away from it since then.^[8] Sociocracy particularly inspired the development of the circle structure and governance processes (described in more detail later) within Holacracy. Holacracy is designed for organizations and fundamentally differentiates the roles of the organization from the people working in it.^[9]

In its emphasis on iterative governance, adaptive processes, and self-organization, Holacracy draws inspiration from agile software development principles and the lean manufacturing process. Holacracy is highly compatible with stakeholder theory as its board structure allows for multiple stakeholders to be represented in the governance of an organization and for multiple organizations with shared interests to be linked at the governance level.

Essential elements

Roles instead of job descriptions

The building blocks of Holacracy's organizational structure are roles. Holacracy distinguishes between roles and the people who fill them, as one individual can hold multiple roles at any given time. A role is not a job description; its definition follows a clear format including a name, a purpose, optional "domains" to control, and accountabilities, which are ongoing activities to perform.^[10] Roles are defined by each circle —or team— via a collective governance process, and are updated regularly in order to adapt to the ever-evolving needs of the organization.

Circle structure

Holacracy structures the various roles in an organization in a system of self-organizing (but not self-directed) circles. Circles are organized hierarchically, and each circle is assigned a clear purpose and accountabilities by its broader circle. However, each circle has the authority to self-organize internally to best achieve its goals. Circles conduct their own governance meetings, assign members to fill roles, and take responsibility for carrying out work within their domain of authority. Circles are connected by two roles known as "lead link" and "rep link", which sit in the meetings of both their circle and the broader circle to ensure alignment with the broader organization’s mission and strategy.

Governance process

Each circle uses a defined governance process to create and regularly update its own roles and policies. Holacracy specifies a structured process known as "integrative decision making" for proposing changes in governance and amending or objecting to proposals. This is not a consensus-based system, not even a consent-based system, but one that integrates relevant input from all parties and ensures that the proposed changes and objections to those changes are anchored in the roles' needs (and through them, the organization's needs), rather than people's preferences or ego.^[11]

Operational process

Holacracy specifies processes for aligning teams around operational needs, and requires that each member of a circle fulfil certain duties in order to work efficiently and effectively together.^[12][13] In contrast to the governance process, which is collective and integrative, each member filling a role has a lot of autonomy and authority to make decisions on how to best achieve his or her goals. Some have described the authority paradigm in Holacracy as completely opposite to the one of the traditional management hierarchy; instead of needing permission to act or innovate, Holacracy gives blanket authority to take any action needed to perform the work of the roles, unless it is restricted via policies in governance or it involves spending some assets of the organization (money, intellectual property, etc.)^[14][15] Holacracy is thus highly biased toward action and innovation: it defaults to autonomy and freedom, then uses internal processes to limit that autonomy when its use in a specific way turns out to be detrimental.

Holacracy specifies a tactical meeting process that every circle goes through usually on a weekly basis. This process includes different phases to report on relevant data, share updates on projects, and open discussions where any circle member can add to the agenda.^[16] A particular feature of this last phase, known as "triage", is to focus discussions on the concrete next steps needed by the individual who added the agenda item to address his or her issue.^[17] The intention is to avoid large, unproductive discussions dominated by the louder voices.^[18]

Holacracy in contemporary practice

In the U.S., for-profit and not-for-profit organizations have adopted and practiced Holacracy. Examples include Zappos^[19], the David Allen Company, Precision Nutrition, and nonprofit Conscious Capitalism. Medium used Holacracy for several years before abandoning it in 2016.^[20]

Advantages

Holacracy is claimed to increase agility, efficiency, transparency, innovation and accountability within an organization.^[21] The approach encourages individual team members to take initiative and gives them a process in which their concerns or ideas can be addressed.^[3] The system of distributed authority reduces the burden on leaders to make every decision.

According to Zappos's CEO Tony Hsieh, Holacracy makes individuals more responsible for their own thoughts and actions.^[22]

Criticisms

Steve Denning warned against viewing Holacracy as a panacea, claiming that instead of removing hierarchy, decisions are funneled down from circle to circle in a clear hierarchy, with each subsequent circle knowing less about the big picture than the one above.^[23] He also claimed that the rules and procedures laid out in the founding documents of Holacracy such as Robertson's originating article^[4] are very detailed and focused on "administrivia."^[23] Lastly, Denning added that the voice of the customer was missing from the Holacracy model, concluding that for agile and customer-focused companies such as Zappos, Holacracy is a way to add administrative rigor, but that Holacracy would not necessarily work well in an organization that did not already have agility and passion for the customer.^[23] HolacracyOne partner Olivier Compagne replied to those criticisms on the company's blog, claiming that Denning's criticisms misunderstand Holacracy, and explaining how the rules of Holacracy address or avoid those alleged pitfalls.^[24]

In moving away from Holacracy, Medium noted that "for larger initiatives, which require coordination across functions, it can be time-consuming and divisive to gain alignment" and that Medium believed that "the act of codifying responsibilities in explicit detail hindered a proactive attitude and sense of communal ownership". They also noted that the inaccurate media coverage of Holacracy created a challenge for recruitment.^[20]

At Zappos, about 14% of the company left voluntarily in 2015 in a deliberate attempt by Zappos to have only people that believed in the system remain.^[25]

Other criticisms include a "one-size-fits-all" approach,^[26] layers of bureaucracy and more psychological weight.^[27]

See also

• Sociocracy
• Holistic management
• Open source governance
• Collaborative e-democracy
• Workers' self-management

References

External links

• Holacracy website
• Holacracy Wiki
• Holacracy book
• HolacracyOne Facebook
• HolacracyOne Twitter
• HolacracyOne Youtube
• Holacracy Leadership
• Holacracy Report