Capacity building

Training course on hygiene promotion in Berlin

Capacity building (or capacity development) is the process by which individual and organizations obtain, improve, and retain the skills and knowledge needed to do their jobs competently. Capacity building and capacity development are often used interchangeably; however, some people interpret capacity building as not recognizing people's existing capacity whereas capacity development recognizes existing capacities which require improvement.

Community capacity building is a conceptual approach to social, behavioral change and leads to infrastructure development in case of water and sanitation that focuses on understanding the obstacles that inhibit people, governments, international organizations and non-governmental organizations from realizing their development goals while enhancing the abilities that will allow them to achieve measurable and sustainable results.

The term community capacity building emerged in the lexicon of international development during the 1990s. Today, "community capacity building" is included in the programs of most international organizations that work in development, the World Bank, the United Nations and non-governmental organizations (NGOs) like Oxfam International. Wide use of the term has resulted in controversy over its true meaning.

Community capacity building often refers to strengthening the skills, competencies and abilities of people and communities in developing societies so they can overcome the causes of their exclusion and suffering. Organizational capacity building is used by NGOs & Governments to guide their internal development and activities.


Definitions

Community Capacity Development in Brazil where a local, Portuguese-speaking journalist was consulted in advance of the training, regarding the media landscape in Brazil

Many organizations interpret community capacity building in their own ways and focus on it rather than promoting both-way development in developing nations. Fundraising, training centers, exposure visit, office and documentation support, on the job training, learning centers and consultants are all some forms of capacity building. To prevent international aid for development from becoming perpetual dependency, developing nations are adopting strategies provided by the organizations in the form of capacity building.

The United Nations Development Programme (UNDP) was one of the forerunners in developing an understanding of community capacity building or development. Since the early 70s the UNDP offered guidance for its staff and governments on what was considered "institution building".

The UNISDR defines capacity development in the DRR domain as "the process by which people, organizations and society systematically stimulate and develop their capability over time to achieve social and economic goals, including through improvement of knowledge, skills, systems, and institutions – within a wider social and cultural enabling environment."[1]

In 1991, the term evolved to be "community capacity building". The UNDP defines capacity building as a long-term continual process of development that involves all stakeholders; including ministries, local authorities, non-governmental organizations, professionals, community members, academics and more. Capacity building uses a country's human, scientific, technological, organizational, and institutional and resource capabilities. The goal of capacity building is to tackle problems related to policy and methods of development, while considering the potential, limits and needs of the people of the country concerned. The UNDP outlines that capacity building takes place on an individual level, an institutional level and the societal level.[2]

Non Training Level- providing enabling environment to the trained staff to perform at his optimum level.

The World Customs Organization – an intergovernmental organization (IO) that develops standards for governing the movement of people and commodities,[3] defines capacity building as "activities which strengthen the knowledge, abilities, skills and behaviour of individuals and improve institutional structures and processes such that the organization can efficiently meet its mission and goals in a sustainable way." It is, however, important to put into consideration the principles that govern community capacity building.

Oxfam International – a globally recognized NGO, defines community capacity building in terms of its own principals. OXFAM believes that community capacity building is an approach to development based on the fundamental concept that people all have an equal share of the world's resources and they have the right to be "authors of their own development and denial of such right is at the heart of poverty and suffering."[4]

For the Organisation for Economic Co-operation and Development/Development Assistance Committee (OECD/DAC), capacity development is the process whereby people, organisations and society as a whole unleash, strengthen, create, adapt and maintain capacity over time.[5][6]

For the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH, capacity development is the process of strengthening the abilities of individuals, organizations and societies to make effective use of the resources, in order to achieve their own goals on a sustainable basis.[7]

The Canadian International Development Agency (CIDA) defined capacity development as the activities, approaches, strategies, and methodologies which help organizations, groups and individuals to improve their performance, generate development benefits and achieve their objectives.[8]

The World Bank – Africa Region defines capacity as the proven ability of key actors in a society to achieve socio-economic goals on their own. This is demonstrated through the functional presence of a combination of most of the following factors: viable institutions and respective organizations; commitment and vision of leadership; financial and material resources; skilled human resources.[9]

Organizational capacity building – another form of capacity building that is focused on developing capacity within organizations like NGOs. It refers to the process of enhancing an organization's abilities to perform specific activities. An Organizational capacity building approach is used by NGOs to develop internally so they can better fulfill their defined mission.[4]

Allan Kaplan, a leading NGO scholar argues that to be effective facilitators of capacity building in developing areas, NGOs must participate in organizational capacity building first. Steps to building organizational capacity include:

Kaplan argues that NGOs who focus on developing a conceptual framework, an organizational attitude, vision and strategy are more adept at being self-reflective and critical, two qualities that enable more effective capacity building.[10]

Some common elements and learning emerge from the definitions above:

History

The term "community capacity building" has evolved from past terms such as institutional building and organizational development.

In the 1950s and 1960s these terms referred to community development that focused on enhancing the technological and self-help capacities of individuals in rural areas.

In the 1970s, following a series of reports on international development an emphasis was put on building capacity for technical skills in rural areas, and also in the administrative sectors of developing countries. In the 1980s the concept of institutional development expanded even more. Institutional development was viewed as a long-term process of building up a developing country's government, public and private sector institutions, and NGOs.[11]

Though precursors to capacity building existed before, they were not powerful forces in international development like "capacity building" became during the 1990s.

The emergence of capacity building as a leading development concept in the 1990s occurred due to a confluence of factors:

development is the process by which vulnerabilities are reduced and capacities increased
no one develops anyone else
relief programs are never neutral in their development impact[4]
During the 1980s many low-income states were subject to "structural adjustment packages"—the neoliberal nature of the packages led to increasing disparities of wealth. In response, a series of "social dimension adjustments were enacted". The growing wealth gap coupled with "social dimension adjustments" allowed for an increased significance for NGOs in developing states as they actively participated in social service delivery to the poor.

Reports like the CVA and ideas like those of Freire from earlier decades emphasized that "no one could develop anyone else" and development had to be participatory. These arguments questioned the effectiveness of "service delivery programs" for achieving sustainable development, thus leading the way for a new emphasis on "capacity building."

In September 2000, the commitment, sealed in the Millennium Declaration in September 2000 in New York, of 190 countries to achieving the Millennium Development Goal by 2015, and the urgent need for countries, particularly developing countries, to effectively and speedily respond to the current global economic recession, climate change and other crises that are plaguing the world and adding to the two billion people already living below the poverty line, has renewed interest and engagement in capacity building.

In developing societies

In the UNDP's 2008–2013 "strategic plan for development" capacity building is the "organization's core contribution to development". The UNDP promotes a capacity building approach to development in the 166 countries it is active in. It focuses on building capacity on an institutional level and offers a five–step process for systematic capacity building.[13]

The steps are:

  1. Conducting Training Need Assessment (TNA)
  2. Engage stakeholders on capacity development
    An effective capacity building process must encourage participation by all those involved. If stakeholders are involved and share ownership in the process of development they will feel more responsible for the outcome and sustainability of the development. Engaging stakeholder's who are directly affected by the situation allows for more effective decision-making, it also makes development work more transparent. UNDP and its partners use advocacy and policy advisory to better engage stakeholders.[13]
  3. Assess capacity needs and assets
    Assessing preexisting capacities through engagement with stakeholders allows capacity builders to see what areas require additional training, what areas should be prioritized, in what ways capacity building can be incorporated into local and institutional development strategies. The UNDP argues that capacity building that is not rooted in a comprehensive study and assessment of the preexisting conditions will be restricted to training alone, which will not facilitate sustained results.[13]
  4. Formulate a capacity development response
    The UNDP says that once an assessment has been completed a capacity building response must be created based on four core issues:
    Institutional arrangements
    Assessments often find that institutions are inefficient because of bad or weak policies, procedures, resource management, organization, leadership, frameworks, and communication. The UNDP and its networks work to fix problems associated with institutional arrangements by developing human resource frameworks "cover policies and procedures for recruitment, deployment and transfer, incentives systems, skills development, performance evaluation systems, and ethics and values."[2]
    Leadership
    the UNDP believes that leadership by either an individual or an organization can catalyze the achievement of development objectives. Strong leadership allows for easier adaption to changes, strong leaders can also influence people. The UNDP uses coaching and mentoring programmers to help encourage the development of leadership skills such as, priority setting, communication and strategic planning.
    Knowledge
    The UNDP believes knowledge is the foundation of capacity. They believe greater investments should be made in establishing strong education systems and opportunities for continued learning and the development of professional skills. They support the engagement in post-secondary education reforms, continued learning and domestic knowledge services.
    Accountability
    the implementation of accountability measures facilitates better performance and efficiency. A lack of accountability measures in institutions allows for the proliferation of corruption. The UNDP promotes the strengthening of accountability frameworks that monitor and evaluate institutions. They also promote independent organizations that oversee, monitor and evaluate institutions. They promote the development of capacities such as literacy and language skills in civil societies that will allow for increased engagement in monitoring institutions.[13]
  5. Implement a capacity development response
    Implementing a capacity building program should involve the inclusion of multiple systems: national, local, institutional. It should involve continual reassessment and expect change depending on changing situations. It should include evaluative indicators to measure the effective of initiated programs.[13]
  6. Evaluate capacity development
    Evaluation of capacity building promotes accountability. Measurements should be based on changes in an institutions performance. Evaluations should be based on changes in performance based around the four main issues: institutional arrangements, leadership, knowledge, and accountability.[13]

The UNDP integrates this capacity building system into its work on reaching the Millennium Development Goals (MDGs).[14] The UNDP focuses on building capacity at the institutional level because it believes that "institutions are at the heart of human development, and that when they are able to perform better, sustain that performance over time, and manage 'shocks' to the system, they can contribute more meaningfully to the achievement of national human development goals."[13]

Capacity building in developing countries is explained by Lant Pritchett, Michael Woolcock, and Matt Andres as a fourfold modernization process in the areas of:

In this theory, called Modernization Theory, growth over time in these four areas leads to a state becoming developed. The underlying idea behind this theory is that development agencies are tasked with facilitating growth in these four areas in order to speed up the process of development or make the process more equitable.[15]

In governments

One of the most fundamental ideas associated with capacity building is the idea of building the capacities of governments in developing countries so they are able to handle the problems associated with environmental, economic and social transformations. Developing a government's capacity whether at the local, regional or national level will allow for better governance that can lead to sustainable development and democracy.[16] To avoid authoritarianism in developing nations, a focus has been placed on developing the abilities and skills of national and local governments so power can be diffused across a state. Capacity building in governments often involves providing the tools to help them best fulfill their responsibilities. These include building up a government's ability to budget, collect revenue, create and implement laws, promote civic engagement,[17] be transparent and accountable and fight corruption.

Joel S. Migdal explains that governments can strengthen weak states by building capacity through changing land tenure patterns, adjusting methods of taxation, and improving modes of transportation. Migdal cites Mexico's passing of Ley de desamortización in 1856 as an example of establishing property rights as a means to strengthen a government's capacity for rule by establishing order. This establishes a social structure to reduce citizen conflict within the state and a means to organize agricultural production for optimal output. Adjusting methods of taxation is another way to consolidate power in a weak state's government. This can be done through increasing government revenue through increased taxation and also formalizing tax collection by collecting taxes in cash instead of in kind. Migdal cites the example of 19th Century Egypt's declaration of cash taxes only as the reason for increased economic capacity as farmers were forced into more market relations, pushing them to produce crops for export to increase cash revenue. This gave the state more liquid income. Also, Migdal explains that new modes of transportation can strengthen a state's capacity through decreased isolation leading to increasing economic opportunity by regional trade, increased accessibility, and reduced cost of transporting goods. Migdal cites the example of the railroad in India in 1853 as a means of growing the cotton export industry by 500%.[18]

Below are examples of capacity building in governments of developing countries:[19]

Isomorphic Mimicry

One approach that some developing countries have attempted to foster capacity building is through isomorphic mimicry. Similar to the concept of mimetic isomorphism used in organizational theory, isomorphic mimicry refers to the tendency of government to mimic other governments' successes by replicating methods and policy designs deemed successful in other countries. While such an approach can be effective for solving certain development problems that have "a universal technical solution", it often ignores the political and organizational realities on the ground and produces little benefits to those using it.[22] An example of a failed mimicry relates to the legal reform in Melanesia.[22] In response to a major international assistance mission to improve the quality of the justice system, a jail and a courthouse were built, costing millions of dollars. However, the new justice infrastructure has been rarely used since its establishment, because there has been a lack of bureaucracy and financial sources to support the expensive justice system. As summarized by Haggard et al., accelerated modernization is an entirely inappropriate strategy for enhancing the functionality of legal system as solutions like this often require state capacities that developing countries do not have.[23] Another example took place in Argentina.[24] During the economic crisis in late 1980s, the government implemented a series of fiscal policies as recommended by IMF to regulate high point inflation affecting the country's economy. However, rather than constraining aggregate spending, the fiscal rule merely shifted spending from the central and to provincial governments. Adopting international best practices do not often translate into positive changes; in the case of Argentina, the mimicry produced little change to the vulnerable economy.

Local

The capacity building approach is used at many levels throughout, including local, regional, national and international levels. Capacity building can be used to reorganize and capacitate governments or individuals. International donors like USAID often include capacity building as a form of assistance for developing governments or NGOs working in developing areas. Historically this has been through a US contractor identifying an in-country NGO and supporting its financial, M&E and technical systems toward the goals of that USAID intervention. The NGO's capacity is developed as a sub-implementer of the donor. However, many NGOs participate in a form of capacity building that is aimed toward individuals and the building of local capacity. In a recent report commissioned by UNAIDS and the Global Fund, individual NGOs voiced their needs and preference for broader capacity development inputs by donors and governments. For individuals and in-country NGOs, capacity building may relate to leadership development, advocacy skills, training/speaking abilities, technical skills, organizing skills, and other areas of personal and professional development. One of the most difficult problems with building capacity on a local level is the lack of higher education in developing countries.[25] Between 2 and 5 percent of Africans have been to tertiary school.[26]

Another difficulty is ongoing brain drain in developing countries. Often, young people who develop skills and capacities that can allow for sustainable development leave their home country. Damtew Teferra of Boston College's Center for African Higher Education argues that local capacity builders are needed now more than ever and increased resources should be provided for programs that focus on developing local expertise and skills.

The development sector, particularly in sub-Saharan Africa has many decades of 'international technical advisors' working with and mentoring government officials and national non-government organisations. In health service delivery, whether maternal care or HIV related, community organisations have been started and often grew through the strength of their staff and commitment to be national and even regional leaders in their technical fields. Whilst higher education is still an under-served demand, there are significant resources of experienced staff. More recent donor initiatives, including The Global Fund's Community Systems Strengthening[27] and the US PEPFAR Technical Assistance to the New Partners Initiative begin to address the organisation capacity needs and stronger skills to be recognised as part of the national response to health needs in a country.[28] To complete the capacity development cycle, the Global Fund and UNAIDS Technical Support Facility and the TA teams for CSO funded by the New Partners Initiative are staffed and managed by residents and nationals of those same developing countries.

Below are some examples of NGOs and programs that use the term "capacity building" to describe their activities on a local scale:[26]

The first example depicts capacity building as tool to deliver individuals the skills they need to work effectively in civil society. In the case of Mercy Ships, the capacity building is delivering the capacity for individuals to be stakeholders and participants in defined activities, such as health care.[4]:35

Training course about productive sanitation in Aguié Project, Niger

In NGOs

Societal development in poorer nations is often contingent upon the efficiency of organizations working within that nation. Organizational capacity building focuses on developing the capacities of organizations, specifically NGOs, so they are better equipped to accomplish the missions they have set out to fulfill. Failures in development can often be traced back to an organization's inability to deliver on the service promises it has pledged to keep. Capacity building in NGOs often involves building up skills and abilities, such as decision making, policy-formulation, appraisal, and learning. It is not uncommon for donors in the global north to fund capacity building for NGOs themselves. For organizations, capacity building may relate to almost any aspect of its work: improved governance, leadership, mission and strategy, administration (including human resources, financial management, and legal matters), program development and implementation, fund-raising and income generation, diversity, partnerships and collaboration, evaluation, advocacy and policy change, marketing, positioning, planning. Capacity building in NGOS is a way to strengthen an organization so that it can perform the specific mission it has set out to do and thus survive as an organization. It is an ongoing process that incites organizations to continually reflect on their work, organization, and leadership and ensure that they are fulfilling the mission and goals they originally set out to do.[4]:35–36

Alan Kaplan, an international development practitioner, asserts that capacity development of organizations involves the build-up of an organization's tangible and intangible assets. He argues that for an NGO to work efficiently and effectively in developing country they must first focus on developing their organization. Kaplan argues that capacity building in organizations should first focus on intangible qualities such as:[10]

Conceptual framework
An organization's understanding of the world, "This is a coherent frame of reference, a set of concepts which allows the organization to make sense of the world around it, to locate itself within that world, and to make decisions in relation to it."[10]
Organizational attitude
This focuses on the way an organization views itself. Kaplan asserts that an organization must view itself not as a victim of the slights of the world, rather as an active player that has the ability to effect change and progress.[10]
Vision and strategy
This refers to the organization's understanding of its vision and mission and what it is looking to accomplish and the program it wishes to follow to do so
Organizational structure
A clear method of operating wherein communication flow is not hindered, each actor understands their role and responsibility.[10]

Though he asserts that intangible qualities are of utmost importance – Kaplan says that tangible qualities such as skills, training and material resources are also imperative.

Another aspect of organizational capacity building is an organization's capacity to reassess, reexamine and change according to what is most needed and what will be the most effective.

Evaluation

Since the arrival of community capacity building as such a dominant subject in international aid, donors and practitioners have struggled to determine a concise mechanism for determining the effectiveness of capacity building initiatives. In 2007, David Watson, developed specific criteria for effective evaluation and monitoring of capacity building. Watson complained that the traditional method of monitoring NGOs that is based primarily on a linear results-based framework is not enough for capacity building. He argues that evaluating capacity building NGOS should be based on a combination of monitoring the results of their activities and also a more open flexible way of monitoring that also takes into consideration, self-improvement and cooperation. Watson observed 18 case studies of capacity building evaluations and concluded that certain specific themes were visible:[34]

In 2007, USAID published a report on its approach to monitoring and evaluating capacity building. According to the report, USAID monitors: program objectives, the links between projects and activities of an organization and its objectives, a program or organization's measurable indicators, data collection, and progress reports. USAID evaluates: why objectives were achieved, or why they were not, the overall contributions of projects, it examines qualifiable results that are more difficult to measure, it looks at unintended results or consequences, it looks at reports on lessons learned. USAID uses two types of indicators for progress: "output indicators" and "outcome indicators." Output indicators measure immediate changes or results such as the number of people trained. Outcome indicators measure the impact, such as laws changed due to trained advocates.[35]

Specification

Community capacity building is much more than training and includes the following:

Community capacity building is defined as the "process of developing and strengthening the skills, instincts, abilities, processes and resources that organizations and communities need to survive, adapt, and thrive in the fast-changing world."[38]

Community capacity building is the elements that give fluidity, flexibility and functionality of a program/organization to adapt to changing needs of the population that is served.

Infrastructure development has been considered "economic capacity building" because it increases the capacity of any developed or developing society to improve trade, employment, economic development and quality of life. It is also true that where institutional capacity is limited, infrastructure development is probably constrained. Currently the United States infrastructure is rated D or worse by the American Society of Civil Engineers (ASCE). This may be an indication that the Institutional Capacity of the USA is constrained and will impact future quality of life issues.

Opportunity management

Opportunity Management may be defined as "a process to identify business and community development opportunities that could be implemented to sustain or improve the local economy."[39] When driving capacity building initiatives, opportunity management may help to target resources. The opportunity management process will firstly help identify the opportunity for improvement – a challenge that will be addressed by the capacity building initiative. Likewise, criteria will be developed and applied to proposed capacity building initiatives evaluate the effectiveness of the alternatives, and select an option for the driving phase. During the driving phase of the capacity building initiative, leads are assigned, accountability is established, action plans are developed, and project management may be used. Once the driving stage has reached fruition, constant monitoring of the capacity building initiative is required to make a decision to advance, rework or kill the initiative.

If it determined in the monitoring phase that the initiative is not meeting the objectives outlined in the criteria of the evaluating and prioritizing stage, then the initiative will either need to be reworked (often requiring additional resources) or killed – meaning the end of the initiative. Following opportunity management guidelines, it is often effective to end or rework an initiative before excessive resources are wasted on a strategy that has proven not to work.

Partial list of agencies providing capacity building

European Institutions

United Nations

See also

References

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  11. Smillie, Ian (2001). Patronage or Partnership: Local Capacity Building in a Humanitarian Crisis. Bloomfield, CT: Kumarian Press. pp. 1–5. ISBN 1-55250-211-2.
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  15. Pritchett, Woolcock, Andrews (April 2013). "Looking Like a State: Techniques of Persistent Failure in State Capability for Implementation". The Journal of Development Studies. 29: 1–18.
  16. Tucker, Charles E., Jr. (11 October 2011). "Cabbages and Kings: Bridging the Gap for More Effective Capacity-Building" (PDF). University of Pennsylvania Journal of International Law. 32 (5): 1329–1353.
  17. USAID, Foreign Assistance Standardized Program Structure and Definitions
  18. S., Migdal, Joel (1988). Strong societes and weak states : state-society relations and state capabilities in the third world. Princeton University press. ISBN 9780691010731. OCLC 876100982.
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  24. "BSC Video 16: Isomorphic Mimicry in Argentina".
  25. Linell, Deborah (2003). Evaluation of Capacity Building: Lessons from the field. Washington, D.C: Alliance for Nonprofit Management.
  26. 1 2 Teferra, Damtew (29 October 2010). "Nurturing Local Capacity Builders". Capacity.org. ISSN 1571-7496. Archived from the original on 23 July 2011.
  27. "Community Systems Strengthening". Civil Society Action Team. International Council of AIDS Service Organisations. Archived from the original on 31 July 2013.
  28. "Grantees". Technical Assistance to the New Partners Initiative.
  29. "Our Mission". The Centre for Community Empowerment. Retrieved 2011-04-25.
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  31. "Our Projects". The Centre for Community Empowerment. Retrieved 2011-04-25.
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  33. 1 2 "The Mission". Mercy Ships.
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  37. North, Douglass C.; Wallis, John Joseph; Weingast, Barry R. (2009). Violence and Social Orders: A Conceptual Framework for Interpreting Recorded Human History. New York: Cambridge University Press. ISBN 978-0-521-76173-4.
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Further reading

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