Microsoft OneNote

From Wikipedia, the free encyclopedia

Microsoft Office OneNote
Microsoft Office OneNote Icon
Microsoft Office OneNote Screenshot
Microsoft OneNote 2007 running in Windows Vista.
Developed by Microsoft
Latest release 12.0.6211.1000 (2007 SP1) / December 11, 2007
OS Microsoft Windows
Genre Notetaking
License Proprietary EULA
Website Microsoft Office OneNote Homepage

Microsoft Office OneNote, usually referred to as Microsoft OneNote, is a tool for notetaking, information gathering, and multi-user collaboration by Microsoft. While many earlier systems relied on linear text flow (simple lists), OneNote visualizes notes as a two-dimensional page. OneNote also adds modern features such as drawings, pictures, multimedia audio, video, and ink as well as multi-user sharing of notes.

Contents

[edit] Key features

 This section seems to contain embedded lists that may require cleanup.
To meet Wikipedia's style guidelines, please help improve this article by: removing items which are not notable, encyclopedic, or helpful from the list(s); incorporating appropriate items into the main body of the article; and discussing this issue on the talk page.
The tone or style of this section may not be appropriate for Wikipedia.
Specific concerns may be found on the talk page. See Wikipedia's guide to writing better articles for suggestions.(December 2007)

The following features are shared with both OneNote 2003 SP2 and OneNote 2007:

  • Automatic saving of notes—no need to remember to save or pick a file name and location
  • Simple section/page metaphor which resembles a spiral-binder notebook. Two clicks to get to any page with a medium sized notebook. "Back" and "Forward" buttons to browse notebook.
  • Full text, cross section, search capability.
  • User-defined note flags to mark important paragraphs, check off to-do lists, and other items in need of highlighting or categorization. A linked summary of the flagged paragraphs drawn from some or all of one's entire notebook can be viewed on a separate window to make it easy to mine one's notes for information one has categorized.
  • Screen clippings—use a hot key or menu command to initiate a clip—drag out a rectangle and the image contained within is added to one's notes/research.
  • Outlining tools - collapse/expand multi-level outlines to make organizing thoughts easier
  • Side Notes which allow the user to quickly pop up a small window to take notes at any time.
  • Drag-and-drop content from Internet Explorer to OneNote preserves most formatting and automatically build a reference link back to the source website.
  • Microsoft Office Outlook integration for creating task items from OneNote notes. It is also possible to e-mail OneNote notes as HTML documents so they can be read even by people who do not have OneNote.
  • Audio and video recording that is synchronized with notes as they are written during a lecture or interview. Clicking on an icon associated with a given paragraph plays back the related portion of the recording.
  • Send notes to Word—take any set of notes and send them to Word to create a document.
  • Password protect any individual section to encrypt its contents.
  • Multi-user real-time peer-to-peer sharing of note pages. Invite other users to edit one or more pages of notes at the same time without restriction—useful for meetings or as an adjunct to teleconferences. Add pages as necessary.
  • On a Tablet PC, use a pen to handwrite or make drawings. Handwriting is searchable directly without having to convert to text. Direct conversion to text is also supported.
  • Sync notes, including embedded images or audio with (Windows Mobile) devices. A notable exception is that Ink items are not synced.

[edit] OneNote 2007

OneNote 2007 also included a number of new features:

  • Support for multiple notebooks—create a notebook for each class one takes or project one works on.
  • Table support, including easy creation while typing using just the Tab and Enter keys.
  • Hyperlinks into/between notes. Create an indexed personal or shared knowledge web and point to notes in OneNote from other documents or emails.
  • Server-hosted shared collaborative notebooks (like a rich, offline, editable wiki). Any user can edit online or offline at any time, and changes are automatically merged, as well as marked with who made them and when. Additional features allow highlighting changes made since one last viewed the notebook[citation needed], or any pages one has not read yet.
  • Search system is now indexed constantly in the background for much faster response.
  • New ink model for ease of use as well as new features such as lasso selection.
  • Drawing tools (for diagrams, flow charts) work with pen, mouse, trackpads, etc. to get cleaner looking results vs. hand drawn. Shapes can be repeatedly stamped for easy reuse.
  • Support for email tools other than Outlook (emailing notes only).
  • Drag/drop support for easy rearranging of pages, sections, and notebooks.
  • Integration with Microsoft Office Outlook, including note pages linked to Contacts and Calendar items, as well as buttons to send emails to OneNote and direct creation of Outlook tasks in OneNote, which sync two-way with Outlook.
  • Integration with Internet Explorer, including buttons to send Web pages to OneNote for research and data collection purposes.
  • Automatic text recognition in scanned documents, clipped images or photos of documents. Target text is highlighted in context in the image
  • "Print to OneNote" capability to allow documents or web pages from any application to be sent to OneNote where they are indexed and made searchable
  • Support for embedded files such as Word, Excel, PowerPoint, PDF etc. placed on a page but kept in native format so they can be launched and viewed/edited in their source applications.
  • Support for OneNote "packages", which consist of subsets of your notes plus embedded documents and recordings wrapped into a single file for easy distribution and sharing.
  • Support for searching audio and video files (match on phonetic equivalent of a typed word)
  • Save notes as PDF or XPS (XML Paper Specification) files for perfect fidelity when sharing notes with others who do not have OneNote.
  • Built-in "napkin math" calculator for quick in-meeting calculations. Type simple equations using arithmetic or trigonometry and OneNote solves them in-place (e.g. "19.72/12=", followed by a space results in "19.72/12=1.64")
  • New "full-screen" view with minimal UI to optimize screen real estate for note taking.
  • Support for blogging any content in your notes to common blog sites (requires Word 2007 to be installed)
  • Two-way sync with Windows Mobile-based Smartphones running OneNote Mobile (included with OneNote 2007). In addition to text notes, voice and photo notes taken with the device (such as business card photos) are indexed and can be searched using the PC version of OneNote.
  • Additional extensibility (API) to allow customization and tools that import or export data from OneNote to connect it with other systems (such as Customer Relationship Management tools or a Document management system).
  • Windows Desktop Search 3.0 (WDS) enables fast search on your computer using indexing technology. It helps you to find your documents, email, music, photos and other items. The search engine in Windows Desktop Search 3.0 is a Windows service that is also used by applications such as Microsoft Office Outlook 2007 and Office OneNote 2007 to index application content and deliver instant results when searching within an application.

[edit] Key shortcomings

 This article does not cite any references or sources. (July 2007)
Please help improve this article by adding citations to reliable sources. Unverifiable material may be challenged and removed.
  • OneNote 2007 printer driver cannot be installed in 64-bit versions of Windows Vista. This makes it impossible to take notes directly on Powerpoint slides negating perhaps the greatest reason to get a TabletPC in the first-place on a 64-bit version of Windows.
  • Limited equation capability makes it very difficult to take notes in statistics, math, or science courses (if trying to type notes; there is no difficulty taking these kinds of notes with OneNote when using a Tablet PC).
  • Lack of OLE support prevents embedding other documents in OneNote.
  • Functionality of OneNote Mobile is limited. Only notes in a designated "OneNote Mobile" notebook are synced, and notes on the mobile device cannot be organized into notebooks or notebook sections.

[edit] Platform support

Microsoft OneNote 2003 requires Microsoft Windows 2000 with Service Pack 4 or later, Microsoft Windows XP or Microsoft Windows Vista.

Microsoft OneNote 2003 will run on any hardware that supports the required operating systems.

Microsoft OneNote 2007 will run only on Microsoft Windows XP SP2 or later versions of Microsoft Windows. Microsoft OneNote 2007 printer driver cannot be installed on 64-bit operating systems.

Many Microsoft Office applications support importing/exporting MIME HTML (.mht), including Microsoft OneNote, Microsoft Word, and Microsoft Internet Explorer. Therefore, any modern browser that recognizes this file format is a suitable platform for viewing Microsoft OneNote's exported MHT files. Microsoft OneNote 2007 will also support exporting notes as PDF file which is likely to be a better option than MHT if editability is not required.

Microsoft OneNote Mobile for Smartphones (Microsoft Windows Mobile 2003, 2003 SE, 5, and higher) as well as Pocket PCs (Microsoft Windows Mobile 5 and higher) is included with Microsoft OneNote 2007.

[edit] Version History

First public announcement November 17, 2002
OneNote 2003 released October 21, 2003
OneNote 2003 SP1 released July 27, 2004
OneNote 2003 SP2 released Sept 27 2005
OneNote 2003 SP3 released Sept 17 2007
OneNote 2007 released January 30, 2007
OneNote 2007 SP1 released December 11, 2007

Note that all release dates are "retail availability". "Release to Manufacturing" ("RTM" or code final) is usually 2-3 months prior.

[edit] Alternatives / Competitors

EverNote, runs on many systems, with downloads available for Windows, Mac & Windows Mobile. The web version is currently in beta-testing phase by invitation.

Google Notebook is a web based version - interactive scratch pad for any typed text, storing visited web pages, offering to collect web findings within the browser window. It has sharing functionality with other users.

Zoho Notebook

NoteScribe, an affordable windows based notetaking software designed for school, business, and home. Visit the NoteScribe homepagefor more information.

[edit] References

[edit] External links


v • d • e
Microsoft Office
Desktop applications
Server applications
Discontinued
Tools and technologies
Windows versions
Mac OS versions
Other