Business letter

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A business letter is a letter written in formal language, usually used when writing from one business organization to another, or for correspondence between such organizations and their customers, clients and other external parties. The overall style of letter will depend on the relationship between the parties concerned;

1 Parts of a Business Letter
2 Example of a Block Style Letter
3 References
4 External links

[edit] Parts of a Business Letter

Business Letters (in the United States) usually contain the following information (in this order):

Letterhead or sender's address
Date of writing
Recipient's address
Salutation or Greeting
Message (body of the letter)
Closing
Signature, printed name, and position of sender

In some situations, a business letter may also include the following optional information:

Enclosures (Encl:)
Courtesy Copy Recipients (cc:)
Reference Initials (of the typist)

[edit] Example of a Block Style Letter

University of Southern Mindanao
Kabacan, Cotabato

May 28, 2008

Miss Loreta T. Miraflor
1568 Pudencio Street
Sampaloc, Manila

Dear Mr. Prongco:

This letter is typed in blocked style. Note that all lines begin at the left margin except the date, complimentary close, and signature block. They start from the center, or slightly to the right off center on the page. Some authors refer to this form as the “modified block with block paragraphs.”

This style is usually typed with mixed or standard punctuation. The salutation is followed by a colon, and the complimentary close, by a comma. This form of punctuation is widely used in most business correspondence.

To facilitate typing the date and the closing lines, set the tabular stop at the center or slightly off to the right of the paper so that you can tabulate it whenever you wish.

Remember to always leave a space between the salutation and the name. so the person who is sending this has plenty of room to sign the letter,

Sincerely,

LEO DEL ROSARIO, Consultant

rmb

cc: Dr. Jane Smith, Provost

BLOCKED STYLE WITH STANDARD PUNCTUATION EXERCISE No. 1 Roma Bonado business