Presentation management
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Presentation Management is the creation, automation and distribution of presentation content to a large group. It has evolved as a result of advances in media technology, which have empowered the masses to create, consume and distribute terabytes of media, turning once static presentations into rich media collateral bringing the corporate presentation to life. The access to devices like digital cameras and digital video recorders makes it easy for any lay person create media in seconds that can ultimately be transformed into a digital slide show.
Additionally as the presentation has evolved from the individual user perspective, large organizations have also turned to presentation management to streamline this crucial element in the corporate collateral. Software like PPTShare’s Enterprise software allows large companies to build out a comprehensive slide library, organized into relevant chapters such as: company overview, product information, pricing information, case studies, bio's, etc. The presentation is designed around the company's identity, so all slides are properly branded with logo and corporate colors. The slide library is housed in a repository, where users can access and select slides they need for their day-to-day meeting purposes. Software like this allows people in London have access to the same info as people in Hong Kong - so that a company’s message is uniformly presented around the globe.
Features of an effective Presentation Management system include:
· Easy access for all users to library of presentation materials: A centralized library with a synchronization function that automatically updates individual users’ PCs with the latest slides for presentation usage. Another option is a searchable, server-hosted slide library where all users have access
· Knowledge Repository: Slides' content should include a comprehensive data on an organization's business - company history, management bio's, product, pricing, promotional information, case studies, client testimonials
· Accurate, up-to-date information: A group or person within the organization must have responsibility for the content, to ensure that users get accurate information.
· Branded slides: All slides should be designed according the company's brand guidelines
· Media friendly: Seemlessly integrate video files, pdf files, images, text, charts, data and web files into slides easy access.
· Scalable: Structured platform to allow exponential growth
· Compliance component: Log and track meetings, log and track the specific content that was presented by who, to whom and when
· CRM component. Meeting logs can serve to document face-to-face interaction and discussions with clients.
