Desktop organizer

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Desktop Organizer software applications are applications that automatically create organizational structures from desktop content from heterogeneous types of content including email, files, contacts, companies, RSS news feeds, photos, music, and chat sessions. The organization is based on a combination of automated scanning of metadata similar to data mining and manual tagging of content. The metadata stored in applications is correlated based on a structure for the data type handled by the organizer tool. For example the email address of a sender of an email allows the email to be filed in a virtual folder for the author and company the author works for or a music file is filed by the musician and album label. The resulting visualization simplifies use of desktop content to navigate, search, and use related information stored on the desktop computer. The data in desktop organizer tools is normally stored in a database rather than the computer's file system in order to produce virtual folders where the same item can appear in multiple folders to the user based on its relationship to the folder.

Desktop organizers are related to desktop search because both sets of tools allow users to locate desktop resources. The primary differences between the two are that desktop organizers perform post-search functionality related to the primary purpose of the organizer, offer manual taxonomy creation and tagging by the desktop user, and help gather additional related resources for taxonomy or related content from Internet resources.

[edit] Communications Organizers

Organization tools of contacts and correspondences involve the tracking and management of information stored in multiple communications tools. Due to the rise of computers for use in communications including email, voIP applications like skype, chat, web browsers, blogs, RSS and CRM content relating to companies and contacts is often spread across multiple applications. Desktop communications organizers collect and correlate information stored in these applications.

Common features of communications organizers include:

  • Connectivity through scanners and listeners to communications tools including email, chat, bookmarks, and VoIP
  • RSS newsfeed subscriptions
  • Filing of desktop files and documents
  • Connectivity to desktop search or desktop search capabilities
  • Virtual folders to locate the same item in multiple locations
  • Workflow utilities to mark items for follow-up and annotate items

Some examples of commercial communication focused organizers include:

  • Viapoint: Desktop application focused on organizing content relating to contacts and organizations including connections to Google desktop search, RSS, and Microsoft Outlook email
  • Omea Pro: Organizer RSS reader integrated with Microsoft Outlook
  • Onfolio: Organizer focused on research and publishing of research.
  • Zoot: Windows 16 bit organizational database
  • Nelson Email Organizer: Email focused organizational tool that connects with Microsoft Outlook

[edit] Picture Organizers

Also referred to as image viewers picture organizers provide utilities to file and view pictures in folders and to tag pictures with metadata for future use. Picture organizers may also integrate with photo sharing sites that also organize pictures but through a social network.

Common key organizational tools provided by pictures are:

  • Organization by date or date range
  • Tagging of pictures with attributes including location, people, and
  • Storing the same picture in multiple virtual folders
  • Rating of pictures

Not all image viewers offer organizational tools. Popular picture organizers include Google's Picasa, Adobe's Elements, and Apple's iPhoto.

[edit] Music Organizers

Music contains unique attributes such as artist, album, genre, era, and song title used to organize the songs. The desktop organization of music is primarily embedded into audio players and media players like Apple's iTunes and Microsoft's Windows Media Player. Organization is used to create playlists, or to organize the media collection into a folder hierarchy, by specific artists, albums, or genres.

By connecting the audio players to databases of tagged music to compare a collection with a professionally organized and tagged collection of music, MP3 collections can be enhanced with metadata corrections to support the organization process when metadata is not complete in the original items.

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